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SAP eDocument Framework for Mexico

Governments of several countries around the world, mainly in Latin America, have implemented digital transformation programs focused on tax, accounting, financial, customs, and labor governance. Such initiatives involve complex legal requirements and document types that relate to data from virtually all business operations and processes. In addition to having a rigorous and multidisciplinary nature, standards are constantly changing and require information to be stored in a secure, traceable, and accessible way for different entities and people, from government agencies and certification authorities to auditors, customers, suppliers, partners, and consumers, among others.

IT managers and business areas (Tax, Accounting, Customer Service, and Foreign Trade) of global companies have been reaching out to Origen, looking for solutions to help them face different challenges:

– What is the best way to achieve and maintain compliance?

– How should companies deal with different systems and suppliers to meet the legal requirements of each country?

– How can companies ensure that all information is correct and centralized only in their proprietary SAP system, without the need to use third party software and manage the resulting problems with data synchronization?

Origen’s SAP eDocument Framework solution enables compliance for electronic documents under the standards of several countries, through a single SAP platform. Invoices and many other types of electronic documents are supported by the solution, including payment vouchers, tax withholding certificates, debit/credit notes, shipping documents, and more.

Currently, the eDocument platform has support for work in 13 countries: Chile, Colombia, Croatia, Czech Republic, France, Hungary, Italy, Mexico, Peru, Slovenia, Spain, Taiwan, and Turkey.

 

Mexico e-Invoice

In this blog post, we will discuss electronic invoice needs and solutions for Mexico.

The SAT (Servicio de Administración Tributaria), the Mexican governmental agency in charge of tax and customs management services, sets several standards with which Mexican companies must comply. These standards are related to the CFF (Código Fiscal de la Federación) and RMF (Resolución Miscelánea Fiscal), the main references for the country’s tax laws.

Each RFC (a unique registration code that identifies taxpayers in Mexico) must administer different types of taxes and contributions. Among the principal types are the IVA (Impuesto al Valor Agregado), IETU (Impuesto Empresarial a Tasa Única), IEPS (Impuesto Especial sobre Producción y Servicios), ISR (Impuesto sobre la Renta), IMSS (Instituto Mexicano del Seguro Social), SAR (Sistema de Ahorro para el Retiro) and INFONAVIT (Instituto del Fondo Nacional de la Vivienda para los Trabajadores).

One of the most important programs of the SAT is the CFDI (Comprobante Fiscal Digital por Internet). This initiative contemplates different types of services related to electronic invoicing, such as issuance, consultation, download, cancellation, payment supplements (complemento de pagos), foreign trade supplement (complemento de comercio exterior), invoices for the Zona Fronteriza Norte, and payroll receipts (recibo de nómina).

How has Origen helped Mexican companies ensure compliance with Electronic Invoices through the SAP eDocument Framework solution? Check out the top 10 highlights:

  1. Single solution: Central monitoring for all countries within the ERP itself

 

  1. End-to-end service for Mexico’s eFactura process

 

  1. Native integration with several SAP document types: Automatic conversion of source standard documents in SD and FI to eDocument (SAP generic document type to represent electronic documents)

 

  1. Ease of use of different electronic invoice services

Send invoice to PAC

 

Consult XML

 

Consult Timbre Fiscal / UUID after authorization from the SAT

 

Cancellation

 

  1. Flexibility to choose between two solution options: Full Solution or Basic Enablement

Full Solution

  • 100% SAP solution, eliminating the need for complementary third-party software and concerns about data synchronization;
  • Contains multiple modules: SAP eDocument Framework, SAP Document Compliance, and SAP SCPI;
  • All steps are performed within SAP solutions: Creation of eDocument, mapping to XML according to CFDI rules, digital signature, transmission to PACs and treatment of returns;

 

Basic Enablement

  • The client can adopt their own solution to convert eDocument files to the XML format required by the Mexican government;
  • The client can adopt their own messaging solution to handle the submissions and returns of the XMLs to the PACs;

 

  1. Security assurance through adopting SAP Cloud Platform Integration for eFacturas messaging

 

  1. Pre-configured integration packages for each country

SAP API Business Hub

 

Pre-configured packages that allow digital signatures within the ERP itself for the Edicom and Pegaso PACs

 

  1. Robust processing of eDocuments
  • Background Processing
  • Archiving

 

  1. Technical interface monitoring tools

SAP Cloud Platform Integration

 

 

WS Runtime

 

SAP AIF (Application Interface Framework) Monitor

 

  1. Tax expertise and detail-oriented approach
  • Origen’s expertise and focus on large global companies and fiscal projects brings greater maturity to product evolution and compliance assurance in environments with a global template;
  • Our team performs periodic training in the tax area to keep up to date;
  • We assist clients in the elaboration of inquiries to public agencies, audits, and tax consulting companies;
  • Research, planning, and very proactive attitude;
  • SAP Certified Consultants.

 

If you want to learn more details and find out how we can help your company, send us an email at info@origentech.com.