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Localization SAP Mexico

Mexico SAP Localization: Electronic Accounting Fiscal Data input entry automatization

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SAP Localization: For companies that operate in Mexico, SAP has a standard solution as part of the localization available for the country template to comply with SAT requirements about Electronic Accounting that addresses the need of generating electronic accounting reports.

According to the regulation, all companies that operate in Mexico must provide through a “Tax Mailbox”, the following accounting information:

  1. Chart of Account: must be provided once and updated every time an account is added/deleted or changed.
  2. Balances (beginning balance, period postings: credit/debits, end balance) of all accounts: need to be generated monthly.
  3. Journal Entries (type, accounts, amount, taxes…), only required if the government requests it (for audit).
  4.  Auxiliary Accounting.

Regarding the Journal Entries XML files, the report to generate the file for the Journal Entries is part of the SAP solution.

Part of the data needed to generate this XML file, in case of income or expense Journal Entries, is the CFDI information: “UUID” (e-invoice approval number provided by SAT), the “RFC” (Tax Number of the issuer of the e-invoice) and the amount.

The UUID is a 36-char data and in order to be able to enter this information, the header texts need to be defined:

On the topic of UUID in Sales & Distribution and in Finance Accounts Receivables and Payables: the RFC will be stored in a specific header text.

SAP localization

UUIDs – or unique identifying codes – are what allows tax authorities to track every single taxpayer document and verify VAT payments and credits based on the original source documents. 

The report will look for the UUID, RFC and amounts in the defined fields.  

After years of experience working on implementations and support for companies in Mexico, we have observed the need to complement this process with automation and provide a matching tool with update logic to capture the Fiscal Data from the XML source containing the UUID and its integration in SAP records to the use this information on Journal entries report as part of electronic accounting requirements.

SAP Localization – Example of scenarios that we have automated for the Fiscal Data input entry

The Origen automation solution and SAP Localization for Mexico Electronic Accounting includes the adoption of a cockpit console that will provide the tools to handle the requirements from SAT for the Electronic Accounting reporting for Mexico.

Our approach is structured using SAP ECC or S/4 with SAP standard solution offering and the additional functionality to automate the UUID entry information input in SAP on the records.

Mexico SAP Localization: Electronic Accounting Fiscal Data input entry automatization Read More »

Peru electronic invoice

Peru electronic invoice keep your solution updated!

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SUNAT is changing the XML almost monthly, so there are many new SAP notes on Peru electronic invoice to implement to keep your solution updated.
Peru electronic invoice

It is known that SUNAT have determined the mandatory use of the new UBL 2.1 version in electronic invoice from September 2019, but this is just an example.

What is the UBL Format? the UBL (Universal Business Language) format is intended to simplify the automation of financial information exchange using XML.

The types of documents that must have this new UBL 2.1 format are invoices, Boletas, credit and debit notes. This change will improve the quality of information and have a better order in the market.

These are some examples of the corrections and enhancements released by SAP in the last two years just for Peru electronic invoice – Document Compliance solution:

  • Filling billing document reference in Boletas Summary.
  • Withholding and collection tax certificate AIF mapping corrections.
  • Change for UBL 2.1 Payment Terms.
  • Proxy changes to enable Invoice solution for UBL 2.1.
  • UBL 2.1 mapping corrections for eDocuments.
  • Reading incorrect reference date for FI void documents.
  • Full screen XML display in eDocument Cockpit.
  • eInvoice and Boletas Summary Exception Handling

Also, now customers are using online boletas, summarized are also supported but people do not like it because the error handling in the summary is very difficult.

The latest XLS from SUNAT with requirements and validations is here (June 2021):

For LATAM companies running SAP ECC or S/4HANA, Origen’s Document Compliance offering can help to use a single SAP Platform for LATAM for e-invoicing and other electronic documents like withholding certificate, delivery note, payment complement, etc.

Know more about Peru electronic invoice: click here.

Peru electronic invoice keep your solution updated! Read More »

SAP GTS

SAP GTS Advantages and Benefits

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SAP (GTS) Global Trade Services is a solution that allows companies to support and define import and export trade processes in SAP ERP. It reduces the time and costs of complying with global trade regulations and provides visibility into the supply chain while goods are in transit, which helps to resolve issues that can impede goods from clearing customs in a timely manner.

So, what are the main advantages and benefits of SAP GTS?

  • Origen’s expertise in foreign trade for global companies.
  • Ability to integrate SAP GTS with the main SAP solutions specific for localizing LATAM countries.
  • Origen Technologies is an official “Service Partner” of SAP America, which allows you to stay tuned with SAP’s best practices and innovations to meet the needs of all countries in the Americas.
  • Senior consulting team with communication fluent in English, Spanish and Portuguese.
  • Handle country specific requirements such as Siscomex integration for Brazil or Mexico’s IMMEX Maquiladora program, Anexo 24, etc.

What benefits can you get with SAP GTS?

  • Reduction of tax exposure and risk of fines.
  • Native integration of GTS with ECC and S/4HANA.
  • Standard features and extensibility features to meet the requirements of several countries.
  • Eliminate the headache of dealing with interfaces between SAP and specific regional non-SAP systems, interacting with different suppliers, communication challenges and competing agendas.
  • Global coverage: SAP GTS running as a single platform to manage business processes worldwide, reducing the effort to maintain interfaces with third party software.

Click on the below link to find out how Origen can help you to implement SAP GTS on your company:

https://origentech.com//service/sap-gts/

SAP GTS Advantages and Benefits Read More »

Colombia e-invoice

Colombia DIAN Resolution: e-invoice reminder

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Colombia DIAN Resolution 12 (e-invoice): Technical Annex 1.8 will become mandatory shortly

Starting on August 1st, 2021, Colombia DIAN Resolution 12 will become mandatory.

COLOMBIA DIAN

The mentioned resolution develops different topics that will impact your electronic invoice process, among others the following:

  • Inclusion of the Digital Signature in the Attached Document.
  • Changes in validation rules.
  • New fields within the XML, related to the Invoice.
What do you need to do before August 1st?

After the initial analysis of your team, your SAP Document Compliance solution for electronic invoice in use in Colombia needs to be updated to comply with the changes in validation rules and new fields for the XML as described on DIAN Resolution 12.

AIF can be used for the mapping to the format required by the tax authority mapping to comply Technical Annex 1.8. 

The mapping for the electronic invoice solution for Colombia can be done in the Application Interface Framework (AIF). When AIF is used, SAP Notes with the update for the new Legal request must be implemented.

Additional information

This is about adjustments in the regulation of the electronic invoicing: Electronic Support Document, changes on validations / new field and regulation for email to send the invoice to Customers.

These changes were introduced for resolution 000012, published this year by DIAN.

The mentioned resolution develops different topics, among others the following: 

  • Inclusion of the digital signature in the attached document
  • Business address of the acquirer on export invoices is not required.
  • Elimination of requirement related to accumulated report, defined in resolution 42 – art. 11 – numeral 6.
  • Modification in the definition of the prefixes used in the invoice numbering.
  • Inclusion of version 1.8 of the technical annex, which incorporates, among others, the following modifications:
    • Changes in validation rules
    • Incorporation of new fields within the XML – related to the invoice as security.
    • Specification of new fields within the XML – for specific sectors: health, transportation, meat, exchange professionals, fiduciary, and notary

Our team specialist in SAP Document compliance for LATAM can help you to implement this update on time and avoid issues and delays next month with the approvals of the electronic invoices with Colombia DIAN.

For LATAM companies running SAP ECC or S/4HANA, Origen’s Document Compliance offering can help to use a single SAP Platform for LATAM for e-invoicing and other electronic documents like withholding certificate, delivery note, payment complement, etc.

Colombia DIAN Resolution: e-invoice reminder Read More »

SAP GTS

SAP GTS – Main Features

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SAP Global Trade Services (SAP GTS) automates global trade processes and enables the companies to manage large numbers of business partners and high volumes of documents, while also helping them to comply with changing legal regulations. It facilitates global trade by providing companies with the tools they require to respond to governments modernizing their systems and to customs authorities communicating electronically with businesses.

SAP GTS also helps to avoid costly delays in your import and export processes and allows companies to respond quickly to global business opportunities, while mitigating financial risks.

What are the main features?

  • Specific registration data for foreign trade compliance management
  • Classification of products and transactions according to customs rules
  • Sanction lists
  • Management of import export licenses
  • Customs import export declaration
  • Business preferences
  • Credit letter
  • Refund

Click on the below link to find out how Origen Tech can help you to implement SAP GTS on your company:

https://origentech.com/solaas-gts/

SAP GTS – Main Features Read More »

SAP Document compliance

SAP Document Compliance framework (eDocuments): Origen Technologies is providing Argentina electronic invoice solution

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SAP Document Compliance is the best suited solution for the exchange of electronic documents from SAP ERP & S/4HANA due to its holistic, secure, and integrated approach that helps companies stay compliant safely, globally and at affordable costs.

SAP Document Compliance for Argentina is an SAP endorsed and supported partner solution for electronic invoice delivered by Origen that follows the same architecture as other standard SAP’s country Document Compliance solution offerings.

Benefits:

  • Built-in standard functionality and extensibility resources to support e-Invoicing requirements such us other LATAM countries, like Colombia, Chile, Mexico, Peru, Brazil and now Argentina.
  • Guaranteed update to frequent legal changes in Argentina.
  • Global coverage: SAP as a single platform to manage electronic invoice mandates in LATAM, reducing effort to maintain interfaces with third-party software.
  • Adoption of best practices based on expertise and focus of Origen on delivering SAP e-Invoicing solutions for multinational companies with operations in Latin America.

These are the Regulations in scope for Argentina Document Compliance for e-invoice solution:

  • RG2485 for domestic scenarios of sales in Argentina, it sends document header information to AFIP, Documents with print character A and B containing CAE number and ODN (Official Document Number).
  • RG2758 for export sales in Argentina, Documents with print character E containing CAE number and ODN (Official Document Number).
  • RG2904 for domestic scenarios of sales in Argentina, it sends document header and line-item information to AFIP, Documents with print character A and B containing CAE number and ODN.
  • Electronic credit invoice MiPyMes (FCE).

For LATAM companies running SAP ECC or S/4HANA, Origen’s Document Compliance offering can help to use a single SAP Platform for LATAM for e-invoicing and other electronic documents like withholding certificate, delivery note, payment complement, etc.

Click below to download the PDF document with more information and all the details:

https://origentech.com/novo/wp-content/uploads/2021/09/Origen-SAP-Document-Compliance-Argentina.pdf

Click on the link below to know more or contact us for more details, demo, and next steps to use SAP Document Compliance as a single platform to manage electronic invoice mandates in LATAM!

Know More

SAP Document Compliance framework (eDocuments): Origen Technologies is providing Argentina electronic invoice solution Read More »

jj fuentes

Origen Tech has a new Sales Director for SAP SMB Market

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Origen Tech, a Global SAP Services and Solutions Partner, announced the hiring of Jose Javier Fuentes as the new Sales Director for the SAP SMB segment.

Jose Javier Fuentes worked in companies like Claro, Verizon and Avaya and will be dedicated primarily to support Origen’s vision by to grow the SMB market in the South Florida territory and the US-based multinational enterprise with operations in LATAM.

His role will be to promote primarily SAP’s S/4 Solution as a Service (SOLaaS) and requirements for Localization, Fiscal Compliance, and Global Trade Systems (GTS) applications within the SMB and multinational segments.

Welcome to the team JJ!

About Origen Tech:

Origen Tech

Origen is a technology service and solution company, committed to helping our customers to enable process-based digital centric transformations with a single-minded goal of helping them attain financial and operating success.

With extensive experience and knowledge of configuring SAP for complex business environments of multinational corporations across multiple industries, ORIGEN can also help SMB companies rapidly deploy SAP in a cost-effective manner with the added benefit of localized instances for companies with Brazil/LATAM operations.

Origen Tech has a new Sales Director for SAP SMB Market Read More »

electronic invoice

Electronic invoicing for Latin America: 4 mistakes to avoid

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These are the common mistakes to avoid while choosing an electronic invoicing solution for Latin America and be identified as key pain points:
  1. Total Cost of Operations

Multiple solutions to be implemented and multiple contract partners to be supported.

2. Usability

Multiple monitors, configuration, and processes

3. Data Inconsistency

Adjustments done on 3rd party software are not reflected in back-end SAP system.

4. Ineffective Support

  • High effort for synchronization of legal changes from multiple counterparts.
  • Lack of process expertise from service provider.

To avoid these challenges, we recommend the use of SAP Document Compliance solution to keep compliant. The eDocument Framework was developed by SAP Globalization Services and brings the following benefits:

  • To comply with local regulations mandating the use of electronic documents to be sent to business partners and/or legal authorities.
  • Facilitates realization of different local requirements:
    • By leveraging their similarities
    • Ensuring high standards
    • Consistent user experience and lower operational cost

One Solution

End-to-end approach.

Unified user experience

Reduced set of tools.

One Globalization Network

Professional processes and services.

Get to know our client’s use case
Electronic invoicing

Origen has a long-time customer where we are in charge of AMS support for LATAM Localization for all countries where they operate. The customer is still using 3rd party software for electronic invoice in Colombia with one provider and another for Mexico and Argentina, as a result they must use multiple monitors for electronic invoicing, controlling, and submitting of invoice to their customer base. Because they manage operations that they perform centrally for the region, this situation causes ineffective and expensive support with high efforts incurred plus delays of synchronization of legal changes between multiple 3rd party providers.

As an example, in Argentina, they spent several months trying to adopt the FCE (Electronic Credit invoice mandate) new regulation and validations required by AFIP on their external software that were not automatically reflected in the back end and as a result, they were able to use it 2 months after the regulation was first in place. 

Fortunately, Origen made the recommendation for them to handle the requirement in SAP Document Compliance for all the mentioned Countries: Colombia, Argentina, and Mexico (for e-invoice plus Payment Complement) and for Chile and Peru to consolidate on a single platform.

Document Compliance a solution integrated with the backend.

For companies running SAP ECC or S/4HANA with Latin American operations, Origen’s experience in implementing SAP Document Compliance offering can help end customers  use a single SAP Platform for LATAM for electronic invoicing and other electronic documents like withholding certificates, delivery notes, payment complement, etc.

Click on the link below to know more about electronic invoicing:

https://origentech.com/sap-drc-eng/

Electronic invoicing for Latin America: 4 mistakes to avoid Read More »

sap ecc

SAP ECC support deadline

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Leveraging our experience deploying SAP for global MNCs, Origen can now deliver SAP S/4HANA solutions for the SMB market and services to accelerate your digital transformation by delivering the right solution at the right price every time. One important reason for prioritizing the movement to SAP S/4HANA is the deadline of SAP ECC support.

Do you understand the current deadline rules? Please find some highlights below:

  • Maintenance timeline for SAP Business Suite 7:
    • Until December 31, 2027: Mainstream maintenance.
    • Default: From January 1, 2028: Customer-specific maintenance.
    • Optional: From January 1, 2028 to December 31, 2030: Extended maintenance. This 3-year extended maintenance phase comes at an additional fee on top of the respective support fee.
    • From January 1, 2031 only customer-specific maintenance will be offered.
  • After 2025, SAP will provide mainstream maintenance for the following SAP Business Suite 7 Enhancement Packages until December 31, 2027 and provide optional extended maintenance from January 1, 2028 until December 31, 2030:
    • EHP6 FOR SAP ERP 6.0 (release level: 6.06) – support non-unicode and unicode deployments
    • EHP7 FOR SAP ERP 6.0 (release level: 6.17) – support non-unicode and unicode deployments
    • EHP8 FOR SAP ERP 6.0 (release level: 6.18) – support unicode deployments
    • EHP2 FOR SAP CRM 7.0 (release level: 7.02) – support non-unicode and unicode deployments
    • EHP3 FOR SAP CRM 7.0 (release level: 7.13) – support non-unicode and unicode deployments
    • EHP4 FOR SAP CRM 7.0 (release level: 7.14) – support unicode deployments
    • EHP2 FOR SAP SCM 7.0 (release level: 7.02) – support non-unicode and unicode deployments
    • EHP3 FOR SAP SCM 7.0 (release level: 7.13) – support non-unicode and unicode deployments
    • EHP4 FOR SAP SCM 7.0 (release level: 7.14) – support unicode deployments
    • EHP2 FOR SAP SRM 7.0 (release level: 7.02) – support non-unicode and unicode deployments
    • EHP3 FOR SAP SRM 7.0 (release level: 7.13) – support non-unicode and unicode deployments
    • EHP4 FOR SAP SRM 7.0 (release level: 7.14) – support unicode deployments

For companies running SAP ECC and looking to transform to S/4HANA, Origen’s S/4 SOLaaS can help save in license costs and maintenance as part of the migration. Click on the link below to know more: https://origentech.com/solaas-solution-as-a-service

SAP ECC support deadline Read More »

ERP

New ERP platform: 10 criteria for adopting a new system to support LATAM operations

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New ERP platform: Based on its vast experience with large multinational companies with LATAM presence, Origen selected a list of the 10 main criteria generally adopted by IT executives/business areas of multinational companies to make acquisition / upgrade decisions for a new technological platform for business process management, capable of supporting all its operations in Latin America.

Looking for a new ERP platform? Let’s get to know what the SAP S/4HANA + Origen products and services can offer for each of the criteria below?

New ERP Platform: SAP S/4HANA
  1. Global reach and location
  • Global ERP, with localization features from several countries.
  • SAP ACR (Advanced Compliance Reporting) and SAP eDocument: unique, flexible and scalable platforms to meet legal requirements for tax obligations and electronic invoices from different countries.
  • SAP GTS (Global Trade Services) and International Trade: global management of foreign trade.
  • Brasil: SEFAZ, NFe, CT-e, CC-e, NFC-e, NFS-e, MDF-e, RFB, SPED, Bank Integration (CNAB, Boleto, DDA, Extrato), Taxes / Fees / Contributions (ICMS, ICMS ST, ICMS EC87, DIFAL, IPI, PIS, COFINS, IRRF, IRPJ, CSLL, ISS, CPRB, FCP), CIAP, CFOP, CST, NCM, Tax data in master data (Company, Branch, Customer, Supplier, Material, Service), Material movement types, State / municipal tax obligations (partner solutions), CPCs, Material Ledger, Transfer Pricing, FCI, SISCOMEX, SISCOSERV, Ministry of Labor, Payroll, eSocial.
  • Argentina: AFIP, DGI, DGA, DGRSS, ARBA, Sucursales emisoras, Perception IVA, Perception IIBB, Factura electrónica, Recibos/Notas de Crédito/Débito de diferentes classes, Remito Electrónico, Comprovantes de Exportación, Bonos Fiscales Electrónicos, WSDE, RECE, RGs, Clave Fiscal, CAE, CUIT, IVA, COT, C.I.T.I, Nómina.
  • Mexico: SAT, CFDI, VAT, PAC Integration (ex: Edicom, Pegaso), e-Factura, Timbre Fiscal, UUID, Complemento de Pago.
  • Chile: SII, DTE, Factura, eBoleta, Registro de Compras y Ventas, F29, F50, F3600, F3560, Libros Contables Electrónicos, RUT, IVA, Timbraje electrónico, Nóminas.
  • Colombia: DIAN, NIT, Factura Electrónica, 617 ET, CUFE, Notas Crédito/Débito, Acuse de Recibo, Reporte Conciliación Fiscal, IVA, CREE, Precios de Transferencia, Exportaciones, SIEX, RST.
  • Peru: SUNAT, Facturas, Boletas de venta, Notas de crédito, Notas de débito, Comunicación de baja, CPE, Libros PLE; CDR. Get to know the Tigre case: https://origentech.com/es/caso-tigre-edocument/
  • Uruguai: DGI, e-Factura, CFE (Comprobantes Fiscales Electrónicos), IVA, IMESI, IRAE, IP, RUT, CI, Clave, CAE, Nómina.
  • Paraguai: SET, RUC, SIFEN, e-Factura, e-Kuatia, Hechauka, Marangatu, Tesakã, IVA, IRACIS, IRAGRO, IRPC, ERAS, Precio de Transferencia.
  • Bolívia: SIN, SFE, SIAT, NIT, e-Factura, Libro de Compras y Ventas, Formularios 500/510, IUE, RC, IVA.
  • Equador: SRI, Comprobantes de venta, Retención, Documentos Complementarios, RISE, Notas de crédito/débito, Guias de remisión, IVA.
  • Venezuela: SENIAT, IVA, RIF, Factura, Retención, ISRL.
  • Panamá: DGI, Factura Electrónica, Retención ITBMS, RR, Declaración Jurada 4331, ISR, ISC, ITBI, Timbre, Formularios 05, 07, 24, 33, 35, 38, 107, 108, 415, etc.
  • Costa Rica: MIN, SAF, Factura Electrónica, Comprobantes Electrónicos, ISR, ISC.
  1. Compliance and Stability
  • SAP ACR Brazil option (TDF): tax management and delivery of ancillary obligations
  • SAP Tax Service: new tax calculation architecture, based on APIs.
  • SAP Tax Compliance
  1. Implementation agility
  • SAP Best Practices
  • SAP Activate: agile deployment methodology
  • Upgrade guides of SAP ECC 6.0 for SAP S/4HANA (ex: Adoption Guide, Conversion Guide, SAP Readiness Check, Custom Code Migration Guide, Simplification Item Catalog).
  • Implementation approaches Greenfield or Brownfield.
  • Governance in data migration and master data management: LTMC (Migration Cockpit), MDG (Master Data Governance).
  1. ROI
  • Added value analysis tool: Business Value Advisor
  • Rich variety of business cases for benchmarking.
  • Digital Transformation and Intelligent Enterprise:
  1. Ease of use
  • Fiori: new visual and user experience approach
  • Mobility: Fiori Apps
  1. Performance
  • Real-time analysis: end of “ETL hell” and “D + 1”.
  • HANA Platform
  • In-memory Computing.
  • Non-relational database (NoSQL).
  1. Simplification
  • Simplification list: documentation with more than 1000 pages on details of the simplification of S / 4HANA compared to SAP ECC and other SAP solutions for business management.
  • Universal Journal: unification of FI and CO, reducing reconciliation efforts.
  • Standard Ledger and Extension Ledger: simplification of accounting.
  • Business Partner: simplification of the master data management of customers and suppliers.
  1. Comprehensiveness, Flexibility and Innovation
  • Embedded modules in ERP: eWM (Extended Warehouse Management), TM (Transportation Management), PPDS, BP and others.
  • Available in different architectures: On Premise, Private Cloud or Public Cloud.
  • Different innovation cycles: Quarterly, Half-yearly or Annual (defined by the customer).
  • SAP Cloud Platform: PaaS (https://cloudplatform.sap.com/index.html ).
  • SAP Cloud Appliance Library (https://cal.sap.com/catalog#/solutions ).
  • Public roadmap (https://www.sap.com/products/roadmaps.html ).
  • SAC (SAP Analytics Cloud): https://www.sap.com/brazil/products/cloud-analytics.html .
  • SAP IBP (Integrated Business Planning): https://www.sap.com/brazil/products/integrated-business-planning.html .
  • Artificial Intelligence: SAP Leonardo, Digital Assistant (bot, SAP CoPilot), Machine Learning.
  • BRF + (Business Rules Framework): define new business rules and link them to different business processes.
  1. Integration and Scalability
  • Complementary software from approved partners (Origen ACR for Brazil: https://origentech.com//service/sap-tdf-for-brazil/)
  • SAP API Business Hub (https://api.sap.com/)
  • SAP Cloud Integration (https://cloudplatform.sap.com/capabilities/product-info.SAP-Cloud-Platform-Integration.cceaaf2b-8ceb-4773-9044-6d8dad7a12eb.html)
  • SAP Data Hub: data orchestration (https://www.sap.com/products/data-hub.html)
  1. Support and Continuous Learning
  • Extensive public documentation available online
  • SAP AMS / Safe Harbor (Origen offer Technologies):
  • Also check out the Novus case: & nbsp;
  • Various guides: Getting Started, Feature Scope, Installation, Upgrade, UI Technology, Security, Operations, What’s New.
  • SAP S/4HANA Learning Journeys.
  • SAP Enterprise Support
  • SAP Max Attention: premium service
  • SAP Community


Choosing a new ERP platform ((Enterprise Resource Planning) can be a transformative decision for a business. It enables streamlined operations, enhances productivity, and provides a centralized system for managing various aspects of the organization, including finance, human resources, supply chain, and customer relations.

A modern new ERP platform can leverage advanced technologies like AI, machine learning, and data analytics, offering valuable insights for informed decision-making. Additionally, it can adapt to evolving business needs, ensuring scalability and future-readiness. A new ERP platform not only optimizes processes but also fosters innovation, agility, and competitive advantage in today’s rapidly changing business landscape.

Ready to start your new ERP platform? Count on Origen Tech!

New ERP platform: 10 criteria for adopting a new system to support LATAM operations Read More »

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