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Mexico electronic invoice new CFDI 4.0 version is here

compliance, document compliance, electronic invoice, Mexico, SAP

Mexico Electronic Invoice: It was published and confirmed by SAT that starting 2022 the CFDI 4.0 will enter into force, resulting in Annex 20 to undergo the following adjustments:

Changing the sequence of related CFDIs.
Inclusion of new fields (indicator export operation, indicator primary sector scheme, indicator for each line items of the CFDI as subject to tax).
Modification of the CFDI cancellation service.
Implementation of version 2.0 of the Payment Complement, where some attributes will be included and removed.
New fields, section, validations, and catalogs for Withholdings 2.0.

Now that the new Annex 20 version 4.0 is published by SAT, SAP is making adjustments to support the differences in the new version as well as new fields for the cancellation process on Mexico electronic invoice within the Document and Reporting Compliance framework and Mexico’s CFDI Digital Invoice solution.

CFDI 4.0 will begin to take effect starting January 1, 2022, and will not be mandatory until May 1, 2022.

Origen’s electronic invoice experts are analyzing the details about the new changes on these regulations and how to keep your SAP solution for Mexico electronic invoice and payment complement up-to-date and ready for when these regulations go into effect.

We will be reaching out to our customers in the coming weeks with information and the following steps in this process. If you have any questions regarding your updates about Mexico electronic invoice, please reach out to us in order to work together on the analysis of the impacts on your current electronic invoice solution and to define the next steps and actions for new regulation compliance once mandatory.

For LATAM companies running SAP ECC or S/4HANA, Origen’s experience regarding the Document and Reporting Compliance offering can help to use a single SAP Platform for LATAM for e-invoicing and other electronic documents like withholding certificate, delivery note, payment complement, etc.

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México Electronic Invoice: CFDI 4.0 Update is on the Horizon

compliance, document compliance, electronic invoice, Mexico, SAP

Mexico Electronic Invoice: it is expected that from 2022 the CFDI 4.0 will enter into force, so it is speculated that Annex 20 will undergo some changes, in addition to the following adjustments:

Changing the sequence of related CFDIs.
Inclusion of new catalogs.
Precision of descriptions from nodes to attributes.
Modification of the CFDI cancellation service.
Implementation of version 2.0 of the Payment Complement, where some attributes will be included and removed.

Origen’s experts on México Electronic Invoice are analyzing the first information available about the changes that are coming on the regulations and how to keep your SAP Document and Reporting Compliance solution for electronic invoice and payment complement for Mexico up-to-date and ready for when these regulations go into effect.

Is expected that SAP will make the adjustments to support Mexico’s electronic invoicing solution within the Document and Reporting Compliance framework once the new Annex 20 version 4.0 is published by SAT.

Once more information is available, we will update our blog with additional details about legislation impact, SAP solution readiness, and other relevant topics around the CFDI 4.0. version

For LATAM companies running SAP ECC or S/4HANA, Origen’s experience around the Document and Reporting Compliance offering can help to use a single SAP Platform for LATAM for e-invoicing and other electronic documents like withholding certificate, delivery note, payment complement, etc.

Click on the link below to learn more about México Electronic Invoice:

https://origentech.com/sap-document-compliance-edocument/

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Mexico SAP Localization: Electronic Accounting Fiscal Data input entry automatization

Electronic Accounting, Localization, Mexico

SAP Localization: For companies that operate in Mexico, SAP has a standard solution as part of the localization available for the country template to comply with SAT requirements about Electronic Accounting that addresses the need of generating electronic accounting reports.

According to the regulation, all companies that operate in Mexico must provide through a “Tax Mailbox”, the following accounting information:

Chart of Account: must be provided once and updated every time an account is added/deleted or changed.
Balances (beginning balance, period postings: credit/debits, end balance) of all accounts: need to be generated monthly.
Journal Entries (type, accounts, amount, taxes…), only required if the government requests it (for audit).
Auxiliary Accounting.

Regarding the Journal Entries XML files, the report to generate the file for the Journal Entries is part of the SAP solution.

Part of the data needed to generate this XML file, in case of income or expense Journal Entries, is the CFDI information: “UUID” (e-invoice approval number provided by SAT), the “RFC” (Tax Number of the issuer of the e-invoice) and the amount.

The UUID is a 36-char data and in order to be able to enter this information, the header texts need to be defined:

On the topic of UUID in Sales & Distribution and in Finance Accounts Receivables and Payables: the RFC will be stored in a specific header text.

UUIDs – or unique identifying codes – are what allows tax authorities to track every single taxpayer document and verify VAT payments and credits based on the original source documents.

The report will look for the UUID, RFC and amounts in the defined fields.

After years of experience working on implementations and support for companies in Mexico, we have observed the need to complement this process with automation and provide a matching tool with update logic to capture the Fiscal Data from the XML source containing the UUID and its integration in SAP records to the use this information on Journal entries report as part of electronic accounting requirements.

SAP Localization – Example of scenarios that we have automated for the Fiscal Data input entry

The Origen automation solution and SAP Localization for Mexico Electronic Accounting includes the adoption of a cockpit console that will provide the tools to handle the requirements from SAT for the Electronic Accounting reporting for Mexico.

Our approach is structured using SAP ECC or S/4 with SAP standard solution offering and the additional functionality to automate the UUID entry information input in SAP on the records.

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